Circular No.: <060/2025>

Dear Members,

HKIA Annual General Meeting (AGM) 2025

Please be advised that the Annual General Meeting (AGM) of the Institute in 2025 will be held with details as follows:

Date: 15 Dec 2025 (Monday)

Time: 

• 5:30pm – Reception for AGM 
• 6:00pm – Meeting Reports
• 7:00pm – Reception for Dinner 
• 7:30pm – Presentation of Certificates 
• 7:40pm – Dinner Served 
• 8:30pm – Keynote by Guest of Honour

Venue: 27/F Salão Nobre de Camões, Club Lusitano, 16 Ice House Street, Central

Guest of Honour: Mr. Paul CHAN

• Registered Landscape Architect, HKILA, HKIUD, HKICM, MArborA
• President, Hong Kong Institute of Landscape Architects (HKILA)
• President, International Federation of Landscape Architects Asia-Pacific Region (IFLA APR)

Topic of Guest of Honour: Adoption of Nature-based Solution

Short Bio of Guest of Honour:

Mr. Chan is a practicing landscape architect with academic backgrounds in architecture, project management, law, and landscape architecture. He was director of Earthasia Limited, later joined the Technological and Higher Education Institute of Hong Kong (THEi) as the founding head of landscape architecture. In 2018 he joined Otherland Limited as a co-founder and director. Mr. Chan has taken up leadership on a wide range of landmark projects in Hong Kong and nearby regions covering landscape planning and design of the public realm, institutional, infrastructural, residential, and commercial projects.

Mr. Chan serves a number of professional bodies, public consultative bodies, and NGOs. He is the current President of the Hong Kong Institute of Landscape Architects (HKILA) (2022 – 2026), member of the Northern Metropolis Advisory Committee (Sub-committee) on Planning, Land and Conservation, and a member of the WWF-HK Conservation Committee. Former public services included the Harbourfront Commission of Hong Kong, Appeal Board Panel (Town Planning), Executive Committee of Playright Children’s Play Association. Mr. Chan was the Chair of Climate Change and Biodiversity Working Group of IFLA APR during 2023 to 2025. In November 2025 he was elected as the President of the IFLA APR, the first landscape architect from Hong Kong to have taken up the position.

Format: Hybrid

Language: English

CPD hour: 1 hour

Fee: Free for AGM only; $200 for Dinner and the Keynote Session (Pre-Registration requires)

• Refund will not be available upon registration.
• Limited seats for physical attendance to be allocated on a first-come-first-served basis.

Meeting Agenda

1. Apologies for Absence

2. Adoption of Minutes of the Third Quarterly General Meeting on 18 September 2025 

3. Matters Arising from the Third Quarterly General Meeting on 18 September 2025

4. Report from the President 

5. Report from the Honorary Secretary 

6. Report from the Honorary Treasurer

7. Matter(s) for Endorsement:

    HKIA & HKIASL – Audit Report for the year ended 31 March 2025

8. Any Other Business 

9. Date of the First Quarterly General Meeting 2026: 19 March 2026 (Thursday)

Registration form: https://forms.gle/1F7MtwJ7KQEpQapo8 (first-come-first-served)

Registration deadline: 8 December 2025 (Monday)

Successful registrants will receive email confirmation by 14 December 2025.

Should you have any enquiries, please contact HKIA Secretariat at 2511 6323 or qgmagm@hkia.org.hk. 

Yours sincerely,

Ar. Ho Kin Wai, Stephen, FHKIA, RA

Honorary Secretary