Project Assistant Manager (Venice Biennale and Roving Architecture Exhibitions in a Belt and Road City, a Mainland Chinese City and Hong Kong)

The following position is now open for application:
Project Assistant Manager
(Venice Biennale and Roving Architecture Exhibitions in a Belt and Road City, a Mainland Chinese City and Hong Kong)

1.1 Qualifications

• Recognized Degree or equivalent / higher qualifications, preferably in architectural and design event management; international experience in cultural, art and design or architectural-related profession is an advantage
• At least 2-year solid work experience in event and exhibition management; Involvement in the following specific areas will be an advantage:
  • HKIA projects;
  • Overseas exhibitions and/or;
  • CSI funded projects.
• Demonstrated track record of success in event management and exhibition projects; relevant experience in organising Exhibitions in Hong Kong, overseas and Mainland China is preferable
• Experience in managing project budget, funding, and audit is preferable
• Experience in coordinating with local and international architectural media
• Knowledge in digital marketing, media and/or public relations.
• Experience with publishing or writing article.
• Good command of written and spoken English, Cantonese and Mandarin; additional international language capacity also a plus
• Highly-organized, analytical and self-motivated with multi-task skills and good problem-solving skills
• Good team player with self-confidence in collaborating with different parties, including vendors, exhibitors, graphic designers, international architects, Shenzhen counter parts, et al. and be able to work independently to achieve project deliverables
• Willing to work overtime and on weekends as necessary
• Travelling to Mainland China may be required 
• Proficient in MS office including Word, Excel, PowerPoint and Chinese word processing
• Proficient in Adobe Creative Suite (e.g Photoshop, Illustrator, InDesign) and drawing skills with a good sense of trends

1.2 Duties of the Project Assistant Manager

• Responsible for supporting the Curators, Steering Committee and Organisers for planning, supervision, and implementation for the project delivery.
• To work closely with the Curator and internal teams for delivery of the Exhibitions
• To manage budget, keep track of financial statement and balance, and handling funding parties’ enquiries with grace and appropriate manner.
• Oversee the coordination with government bodies, sponsors, funding agencies, supporting organisations, contractors, vendors, suppliers, exhibitors, guests, speakers etc.
• To assist Steering Committee in collaborating with Hong Kong and Shenzhen counterparts.
• To attend regular meetings (both daytime and evening).
• To prepare meeting papers, minutes, and interim, completion and financial reports
• To perform ad hoc tasks as assigned

Duration of Contract
The contract shall commence from Aug 2025 till Dec 2026, with possibility of extension of contract.

Remuneration & Application
Remuneration will commensurate with the qualifications and experience of the candidates. Please apply with full details of qualifications, career experience, salary history and expected salary by clicking “APPLY NOW”.

Application Requirements

1. CV (A4s)
2. Optional items, including design portfolio (max 20 pages), foreign language certifications, recommendation letter(s).
3. All applications should be submitted to hr@hkia.org.hk