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HKIA Annual General Meeting (AGM) 2021

The Hong Kong Institute of Architects (HKIA) Annual General Meeting (AGM) 2021 would be held in December 2021, details as follows:

Date: 9 December 2021 (Thursday)
Time: 7pm (Reception starts at 6:30pm)
Venue: 19/F, Congregation House, 119 Leighton Road, Causeway Bay with Live Broadcast via AGM@Convene

HKIA members Convene Platform Login Portal:

Only physical attendance to AGM requires pre-registration (i.e. No registration is needed for online attendance)
Physical AGM Registration Link:
Deadline: 7 December 2021 (Tuesday)

*Limited seats for physical meeting will be allocated on first-come-first-served basis.

In support of the Government’s public health measures, the following arrangements will be put in place for the physical AGM:

  1. Guests must wear a mask to enter Congregation House and AGM venue
  2. Guests have to go through a body temperature check at Congregation House main entrance and at AGM venue entrance
  3. No refreshments would be provided in the meeting venue
  4. Guests physically attending AGM are reminded to wear a mask all the time except when eating/drinking
  5. HKIA will provide sanitary fluid and masks onsite

Special Agenda Item – Polling of the Resolutions for Revision of HKIA Membership Subscription for 2022
Members are encouraged to exercise their rights by attending the AGM physically or online.

Both members who plan to attend physically or virtually will receive an email with instructions to activate your account in order to cast your votes online.

Important notice: 

  • The unique login credentials for AGM online meeting cum e-voting system will be sent to HKIA members via email by online platform vender Convene, please keep your credentials safe from 3rd parties
  • Mobile number is required to receive the one-time password (OTP) or verification code when you log in to the AGM@Convene portal. Should you wish to provide or update your email address and/or mobile phone number, please contact HKIA Secretariat at as soon as possible before the Activation Deadline.
  • Members are reminded to activate your personal account before the meeting for login to the platform to join the e-voting, please refer to the user guide below for details
  • Members attending the AGM physically will cast their votes by electronic voting at the AGM@Convene portal as well. Please activate your account on AGM@Convene portal in advance (by 7 December 2021) and bring along your mobile devices. There will be staffs to assist you on-site, if required.

For enquiries, please contact HKIA Secretariat at 2511 6323

Tutorial videos: (please click the image)

HKIA members Convene Platform Login Portal:

Meeting Agenda
Guest Speaker Biography
Appendix A – Minutes of the Third Quarterly General Meeting held on 16 September 2021
Appendix B – Resolution for Revision of HKIA Membership Subscription for 2022
Appendix C – Appointment of Honorary Auditors for Year 2022
Appendix D – Report from the President
Appendix E – Report from the Honorary Treasurer & Presentation of Audited Accounts ending 31 March 2021
Appendix F – Report from the Honorary Secretary

Electronic Attendance and Voting at the Annual General Meeting 2021 Notice
Online User Guide to the AGM@Convene Portal